Export Outlook From, To, Subject, Receive Date and Other Meta Data Into Excel

January 18, 2017

I had a need to export all the emails’ meta data like From, To, Subject, Receive Date from Outlook. Quickly searching on the internet, I found the script at http://superuser.com/questions/816289/exporting-attachment-file-name-email-metadata-from-outlook-to-excel so I quickly created a spreadsheet and exported all the needed information.

I have made following modification to the code

Commented out exporting email body data as I don’t need it (if you want email body, follow the steps given at the bottom)
Error thrown when setting up the auto filter

Other than that code worked fine for my need.

Here are the steps

Download Macro Enabled Excel Spreadsheet

If you see the security warning, click on “Enable Macro” button for this spreadsheet to work

You will see the spreadsheet with two tabs. The first tab contains a button. Second tab contains the result.

Click on the “Get Outlook Data” button

It will prompt the user to select the Outlook folder/subfolder from which you want to export the data.

Select the appropriate folder and click “OK”.

Once completed, it will show the message “Completed” and you will get all the data that you need in the “Outlook Results” tab

How to get Email body?

Based on Richard’s comment, I thought it is a good idea to show how to get Email body. Here are the steps.

If the Developer tab is not available in Excel, go to File > Options > Customize Ribbon > Developer > Check it and click OK button

Excel customize ribbon add developer tab

Now go to Developer tab > Visual Basic

On left hand side, double click on “Module1” and on the right hand side, search for the code which is highlighted in the image below

Remove the single quote character that is in the beginning of the line.

Close this main window

Save the Excel spreadsheet

Close the spreadsheet

Open the spreadsheet again and now you can extract first 900 characters of Email body. If you want more, change this limit within the code in the same line.

Comments

131 responses to “Export Outlook From, To, Subject, Receive Date and Other Meta Data Into Excel”

Sedat
February 13, 2023
Hello,
VBA works. but there is something i want to ask, when capturing CC data, only the names are taken. is it possible to have the full e-mail address taken?
example: Name Surname not just like this, Name Surname””
Best regards,
Sedat
Reply
Miguel
April 15, 2022
Hi Vishal,
This is a great job, many thanks!
If i want to add more information, is it possible to do it? For instance “Flag completed date”
Best regards,
Miguel
Reply
1. Vishal Monpara
  April 15, 2022
  Hi Miguel,
  You may add any additional information available for MailItem object. Documentation is available at https://docs.microsoft.com/en-us/office/vba/api/outlook.mailitem
  Regards,
  Vishal Monpara
  Reply
  1. JB
    April 21, 2023
    Hi Vishal,
    If my emails are in folders (.msg) format instead of in Outlook, is there a workaround?
    I will need to extract the email headers on many msg files in a parent folder with multiple folders.
    Reply
    1. Vishal Monpara
      April 22, 2023
      Hi JB,
      It possible to open .msg file and read email headers. It requires custom programming to open the file. But once the file is open, you may utilize the rest of the code to export it into Excel.
      Regards
      Vishal Monpara
      Reply
Dinesh
June 11, 2021
Dear Vishal, fantastic job, I was able to get the data extracted from outlook. Need to check if there is any option to extract the outlook calendar events as well? if yes please help me.
Reply
1. Vishal Monpara
  June 15, 2021
  Hello Dinesh,
  Outlook provides export functionality. Go to File > Open & Export > Import/Export > Export to a file > Comma Separated Values. Then choose the “Calendar” and export all the events.
  Regards,
  Vishal Monpara
  Reply
Lee
May 21, 2021
How do you reduce the amount of emails that are copied by a keyword in the subject for example I have a folder that has few thousand emails and I only want to copy over emails that has the word claim in the subject. Thanks
Reply
Lee
May 21, 2021
First off thank you so much for this FREE file.
I have a mailbox that has just under 2000 emails and I want to limit this to a specific keyword, I tried the below but doesn’t work and think I am adding to the wrong part.
Set mailFolderItems = strFolderName.Items
If instr(strFolderName.Items.Subject, “claim”) then
If headerRow then
I added end if to the last line but this is not working can you suggest where I am going wrong? My expected output would be to only pull emails with the subject containing Claim
Reply
Reetesh Nair
May 20, 2021
Hello Vishal,
First of all thanks a lot for this VBA code.
However, there is one issue when I’m trying to run this code. hope would be able to help.
Whenever I run the code I get a “Runtime Error ’91’: Object Variable or With block variable not set” and it pops up at when the code tries to execute “tempString(i+StartRow,1)=.SenderName”.
Is there a way to fix this?
Thanks in Advance.
Reply
1. Vishal Monpara
  May 21, 2021
  Hello Reetesh,
  It is possible that somehow sender name is not available and hence code generates error. Right above the line you mentioned, add the following line:
  On Error Resume Next
  It will ignore the error and keep moving to the next line without generating an error.
  Regards,
  Vishal Monpara
  Reply
Steven
May 13, 2021
How can i edit the code to pull from a subfolder?
Thanks!
Reply
1. Vishal Monpara
  May 13, 2021
  Hello Steven,
  Current code handles pulling emails from a subfolder. When you click on “Get Outlook Data” in Excel, it shows a dialog box to select folder. Here you can select any subfolder you would like and the program will extract emails from that subfolder.
  If you would like to make any changes in existing code, this article also shows how to view and modify code under “How to Get Email Body?” section.
  Regards,
  Vishal Monpara
  Reply
  1. Steven
    May 14, 2021
    ok – I am trouble shooting and looking to pull all “Undeliverable” emails..
    I believe the typename needs to be changed to ReportItem as opposed to mailItem, how else do i need to alter the code?
    Reply
    1. Vishal Monpara
      May 14, 2021
      Hi Steven,
      The current code pulls only MailItem. There is a condition to ignore everything else which is not a MailItem. You may change the code to only pull ReportItem and use available object properties to populate spreadsheet.
      Regards,
      Vishal Monpara
      Reply
Sameer
December 8, 2020
Dear Vishal,
Thanks for the code.
I was getting mails sent by individuals but coming from a single domain. So i was unable to extract the user’s actual email address from outlook.
Thanks to your code, I was able to modify it a bit and get the right user email field.
Appreciate it !!!
Reply
Annie Love Bisnar
December 1, 2020
Hi,
I need help. I have an Agent Production that is getting information from the tool of the Associates. They have this task that uses the email. I want to get the specific information that is required on the Tracker on the selected email. What is the code that I need to modify.
Hope you can assist.
Thanks,
Love
Reply
1. Vishal Monpara
  December 3, 2020
  Hi Annie,
  If you can export everything in Excel, then you can filter data as per your need.
  Regards,
  Vishal Monpara
  Reply
Akshay
November 18, 2020
Thanks Vishal,
its is working fine and it is helping me a lot.
Reply
Marc
November 15, 2020
Can’t get the date range to work once the export is complete. Would be great if you could provide some guidance on how to fix this or how to modify so that the spreadsheet can be sorted by sent or received date/time.
Reply
Darcy
November 12, 2020
Hi,
I’m no VBA expert and couldn’t get a date range working but I can specify the number of emails to return
change ‘numRows = mailFolderItems.Count
to numRows = 500
for the top 500 rows.
Reply
Bogdan Stoian
November 6, 2020
Thanks for this program. But I would like to make some more changes and I have no idea if it is possible and how. When I take out the emails, they take out the URL and their content. I would like if you know how to stop removing URLs, just the text. I think a code would be written to delete everything between “”, but I have no idea how.
Sorry for my english.
Reply
1. Vishal Monpara
  November 9, 2020
  Hello Bogdan,
  It is difficult to find the root cause without having a sample data.
  Regards,
  Vishal Monpara
  Reply
Dan
October 30, 2020
Hello.
First of all thank you for this program. I would like to know what to do if one of the fields is not defined. For example:
I have an error if the SenderName field is not set (error 91).
Thanks for your help.
Regards.
Reply
1. Vishal Monpara
  October 30, 2020
  Hello Dan,
  You may change code as per your data and need.
  Regards
  Vishal Monpara
  Reply
Harish S
October 25, 2020
Hi Vishal,
This really helping me a lot.
I would like to check with you, if there was a date range option it would be more helpful for users to extract the data from specific date range.
Reply
1. Vishal Monpara
  October 26, 2020
  Hello Harish,
  You may change VBA code as per your need.
  Regards,
  Vishal Monpara
  Reply
  1. Darcy
    November 10, 2020
    Thanks for this. Is it possible to show us the code that will return a date range please.
    Reply
Sean Smith
October 14, 2020
Hi Vishal, thank you for all of your efforts to create this. Do you know if there is a way to extract the metadata for a calendar invite to extract organizer, subject, location, start day/time and end day/time?
Reply
1. Vishal Monpara
  October 15, 2020
  Hi Sean,
  I have looked at Microsoft documentation and it is possible to get the calendar information.
  Regards
  Vishal Monpara
  Reply
  1. Mark
    March 5, 2021
    Can you please elaborate on how we could extract the email addresses of organizer, to, optional from a calendar invite? I need the actual email addresses and not just the names of the individuals.
    Reply
Tejaswini Waghchaure
September 24, 2020
Hi.. I want to extract group members name to whom a mail is sent. E.g group_name is Sprint@xyz.com and this group has 3 member. Then i want that 3 members name in excel.
Can you please guide me regarding this..?
Reply
saravanan
September 9, 2020
Hi
I wanted to run a macro. My requirements is
I want to track the emails replies from specific person for my emails in sent items. How to achieve this
Reply
1. Vishal Monpara
  September 9, 2020
  Hello Saravanan,
  You will need to modify condition in macro based on your need.
  Thank you
  Vishal Monpara
  Reply
Nitin Gupta
August 4, 2020
So much help with just 3 clicks , thanks a lot for this solution
Reply
Juan Camilo Tovar Rojas
July 11, 2020
Gracias, funciona perfecto, gracias
Reply
kamalendu Pradhan
July 2, 2020
Hi Vishal,
Thank you so much for this macro.I have a small question in this.In the same macro If i would like to retrieve one specific date data from that folder how can I do that.
Could you please help me on this.
Reply
1. Vishal Monpara
  July 2, 2020
  Hello Kamalendu,
  Quickest way is to export to Excel and then filter out data for a specific date range. Second option is to modify macro to add a condition for specific date.
  Regards,
  Vishal Monpara
  Reply
  1. kamalendu
    July 10, 2020
    Hi Vishal,
    Thank you so much for your reply. I have the below requirement
    I have data for 17th June,22nd june and 23rd june in outlook folder. When I run this macro for 23rd june it works fine.But when I run for 17th June date it is giving me data from 17th,22nd,and 23rd.same when I run 22nd june it is giving me 22nd and 23rd data.But My requirement is whenever I enter any specific date I should get only that particular date data.Not other other dates.
    I created the macro already for this But it does not export any data when I enter the date. could you pls help me on this this.
    Option Explicit
    Sub getDataFromOutlookChoiceFolder() Dim OutlookApp As Outlook.Application Dim OutlookNamespace As Namespace Dim Folder As MAPIFolder Dim OutlookMail As Variant Dim i As Long
    Set OutlookApp = New Outlook.Application Set OutlookNamespace = OutlookApp.GetNamespace("MAPI") Set Folder = OutlookNamespace.pickfolder
    If Folder.Items.Count = 0 Then MsgBox "No emails. Exiting procedure!" Exit Sub End If
    i = 1
    Dim rngName As Name Sheet1.Cells.Clear For Each rngName In ActiveWorkbook.Names rngName.Delete Next
    Range("A1").Name = "email_Subject" Range("A1") = "EmailSubject" Range("B1").Name = "email_Date" Range("B1") = "Email Date" Range("C1").Name = "email_Sender" Range("C1") = "Email Sender" Range("D1").Name = "email_Body" Range("D1") = "Email Body" Range("E1").Name = "email_Receipt_Date" Range("email_Receipt_Date").Value = InputBox("Enter Receipt Date like 20-mar-2020")
    For Each OutlookMail In Folder.Items If OutlookMail.ReceivedTime = Range("email_Receipt_Date").Value Then Range("email_Subject").Offset(i, 0).Value = OutlookMail.Subject Range("email_Subject").Offset(i, 0).Columns.AutoFit Range("email_Subject").Offset(i, 0).VerticalAlignment = xlTop Range("email_Date").Offset(i, 0).Value = OutlookMail.ReceivedTime Range("email_Date").Offset(i, 0).Columns.AutoFit Range("email_Date").Offset(i, 0).VerticalAlignment = xlTop Range("email_Sender").Offset(i, 0).Value = OutlookMail.SenderName Range("email_Sender").Offset(i, 0).Columns.AutoFit Range("email_Sender").Offset(i, 0).VerticalAlignment = xlTop Range("email_Body").Offset(i, 0).Value = OutlookMail.Body Range("email_Body").Offset(i, 0).Columns.AutoFit Range("email_Body").Offset(i, 0).VerticalAlignment = xlTop
    i = i + 1 End If Next OutlookMail
    Set Folder = Nothing Set OutlookNamespace = Nothing Set OutlookApp = Nothing
    End Sub
    Reply
Marzio
June 19, 2020
Hello Vishal,
I thank you so much for this extremely useful tool and very easy to be used.
You saved me a lot of time for listing emails and emails…
very thank you from Italy!
Wish you to have a pretty nice times in your whole life.Ciao Marzio
Reply
mounir
May 17, 2020
hi Vishal Monpara
is there any video to understand more this ‘Export Outlook’ please
Reply
1. Vishal Monpara
  May 18, 2020
  Hello Mounir,
  At this moment, I don’t have any video. You will need to rely on screen shot and steps given on this blog post.
  Regards,
  Vishal Monpara
  Reply
Dinoop P
April 22, 2020
Hi Vishal,
Thank you so much for the macro, it helped me very well.
Is there any way to generate the report with the following details,
SrlNo:Sender’s email address :Subject :Received on:Replied on:Follow up completed on: Response time(Minutes):Mail Handler:Folder
Thanks
Reply
1. Vishal Monpara
  April 25, 2020
  Hello Dinoop,
  You need to make a change in the programming based on your need.
  Regards,
  Vishal Monpara
  Reply
  1. Jayashree Panchal
    May 1, 2020
    Hi , how to give specific folder name . It is giving me error
    Reply
    1. Vishal Monpara
      May 1, 2020
      Hello Jayshree,
      You may want to explore programming to check if it is possible or not.
      Regards,
      Vishal Monpara
      Reply
Roshan
April 1, 2020
How to rectify the Run time error ‘430’ Class does not support automation or does not support expected interface
Reply
1. Vishal Monpara
  April 2, 2020
  Hello Roshan,
  This is a generic error so it is not possible to find the root cause without getting more details.
  Regards,
  Vishal Monpara
  Reply
Neil Ace Ponce
March 30, 2020
Hi Vishal,
Can i asked for a copy of the macro file please?
I do want to extract email details including the last date modified for my project. Hopefully, this one could help.
Reply
1. Vishal Monpara
  April 1, 2020
  Hi Neil,
  Macro is available within Excel file.
  Regards,
  Vishal Monpara
  Reply
Alex Quezada
March 12, 2020
Hi,
I am trying to use this and I get this erroe message in one of the inboxes
Run Time error 430
and when whowing debug it points at
tempString (i + startRow, 1) = .SenderName
I runs good in other inboxes, but not on this one,
thanks
Reply
1. Vishal Monpara
  March 13, 2020
  Hello Alex,
  It is difficult to find the root cause but seems like that particular record may not have SenderName. In Debug mode, you can drag yellow marker to skip that record and then you can continue with the rest of the records.
  Regards,
  Vishal Monpara
  Reply
Sarthak Jha
March 1, 2020
can it also be used with shared folders? I have a common mailbox i need to keep track of emails of that.
Reply
1. Vishal Monpara
  March 3, 2020
  Hello Sarthak,
  I have not tried on shared mailbox folder. Based on the code, I assume that it should work without any issue.
  Regards,
  Vishal Monpara
  Reply
Moza
February 2, 2020
this way is not an autamatic way correct? thats mean, do I have to repeat this steps after I got each new email? or for any new email I will got it will automatically updated in the excell sheet?
Reply
1. Vishal Monpara
  February 5, 2020
  Hello Moza,
  You need to manually run this everytime you want to get an email in Excel sheet.
  Regards,
  Vishal Monpara
  Reply
  1. Arul
    April 22, 2020
    Really Fantastic! How do I run this automatically every day at a scheduled time? that would really help a lot.
    Reply
    1. Vishal Monpara
      April 25, 2020
      Hello Arul,
      You need to manually run it.
      Regards,
      Vishal Monpara
      Reply
Sagar K
December 29, 2019
Hi, Vishal it works great. Is it is possible to download the data via date range?
Reply
1. Vishal Monpara
  December 29, 2019
  Hello Sagar,
  You may change code as per your need.
  Regards,
  Vishal Monpara
  Reply
Wigath
December 23, 2019
Hi,
Can you tell me how to have the script pull emails with a keyword in the subject line? I want to run this daily, and the subject may contain a date such as 12232019 and I only want to import those emails.
Reply
1. Vishal Monpara
  December 24, 2019
  Hello Wigath,
  You need to add “if” condition within code to filter out only needed information. If you don’t have programming background, the easiest way is to extract everything and then use Excel Filter get only needed email.
  Regards
  Vishal Monpara
  Reply
  1. Lee Garrett
    May 21, 2021
    After what part of code would you add the if statement as this is what im struggling with?
    Reply
    1. Vishal Monpara
      May 21, 2021
      Hello Lee,
      Instead of making a change in code, I would suggest a different way. Export all the emails in Excel. Then use Excel filter to get only those emails that you are interested in. In your situation, use Excel filter on “Subject” column where “Text Filters” > “Contains” (condition) > “claim” (value).
      Regards,
      Vishal Monpara
      Reply
Sampurna
December 6, 2019
It really make sense for me.
Reply
Dharmendran
November 28, 2019
Hi Vishal Monpara
Thanks for sharing the great Idea!
Could you help me to add one column for Start date ?
Regards,
Dharma
Reply
1. Vishal Monpara
  November 28, 2019
  Hello Dharmendran,
  This post also contains details on how to make a change in this spreadsheet. Follow the steps to make change as per your need.
  Regards
  Vishal Monpara
  Reply
Himansu Amin
November 22, 2019
Thanks Vishal. This was great!
-Himansu
Reply
Karthik
October 23, 2019
Hello Vishal ,
Can i export the particular data from the email body using VBA into excel…???
is there any specific Statements be used to export the specific data from email body onto the excel sheet ….?????
please HELP!
Reply
1. Vishal Monpara
  October 25, 2019
  Hello Karthik,
  Once you get everything exported, you may use Excel filters to get what you need. If your situation requires complex scenario that cannot be handled using Excel, you need to parse body text within VBA code
  Regards,
  Vishal Monpara
  Reply
yuvapriya
October 11, 2019
hi Vishal, How do I know if the email has been responded? is there any code to add the Replied date as well?
Reply
1. Vishal Monpara
  October 11, 2019
  Hello Yuvapriya,
  There is no out of the box property but quick search revealed that there are extended properties available. It requires a additional programming.
  Regards,
  Vishal Monpara
  Reply
Ivan
October 3, 2019
Hey Vishal,
Is there a way to have the e-mails be organized in chronological order by the send date/time?
Reply
1. Vishal Monpara
  October 4, 2019
  Hi Ivan,
  Once you get data in Excel, you can sort it by SentOn column. I don’t know any way to get data from Outlook in a chronological order.
  Regards,
  Vishal Monpara
  Reply
Ela
September 19, 2019
Hi Vishal, do you know if it’s possible to modify the script to get the data about e-mail signature only, instead of the whole body – like who signed a sent e-mail?
Reply
1. Vishal Monpara
  September 19, 2019
  Hi Ela,
  I don’t know any way to extract/parse the text from Email body to get sender’s signature.
  Regards,
  Vishal Monpara
  Reply
Joey
August 27, 2019
I can’t seem to get this to work on a mac. Should it?
Reply
1. Vishal Monpara
  August 27, 2019
  Hello Joey,
  This solution works only in Windows.
  Regards
  Vishal Monpara
  Reply
  1. Beth Hudgens
    February 8, 2022
    Hello Vishal!
    I believe your solution would work well for me, except I am on a Mac.
    I’m not well-versed in VBA and was wondering if you could identify the parts of the macro that might need to be modified to get this to work on Mac. I also checked the link in your macro that you cited as the source for the code, but the target page says the question has been removed from their site. If you have another lead about a resource for helping with this, please advise. Thanks for your time!
    Beth
    Reply
    1. Vishal Monpara
      February 8, 2022
      Hi Beth,
      In technical terms, this VBA macro is creating a COM object. COM object is a concept available only in Windows but not in Mac and hence this VBA macro will not work in Mac.
      The only way I can think of to get Outlook data is to create a VBA macro that can run directly within Outlook (and not in Excel) and save data as CSV (and not Excel because there is no COM support in Mac).
      Regards,
      Vishal Monpara
      Reply
yuva
July 20, 2019
Sir thank you for the script
how to change the date range pls help
Reply
Cory
July 16, 2019
Disregard my question – this works perfectly!
Reply
Cory
July 16, 2019
This is AMAZING – I’ve searched for a very long time trying to find something along these lines and have had a ton of personal failures. Thank you!
One thing I’ve noticed is that the most recent message pulled from any folder is about a week old. I’m unsure of how to manipulate the code (aside from sorting the data pulled after the fact) to prioritize the most recent emails. Any tips?
Reply
sri
July 15, 2019
Thanks a ton, this is exactly what I was looking for.
Can you please help me to filter on Subject=”AAA”.
And the date range from & to
What I am looking is to import only those mails with the subject = AAA, which the date range from 1st June to 30th June 2019, .
Now my folder has loads of mail, so its taking a lot of time for the macro to fetch the data.
Reply
1. Vishal Monpara
  July 15, 2019
  Hello Sri,
  You may make change in the macro to get emails for the chosen date range. This way, you will get emails from a specific date loaded in Excel. You may also add additional condition for Subject based on your need within macro.
  Regards,
  Vishal Monpara
  Reply
Saman
June 30, 2019
Hi Mr. Monpara
Thank you so much for this topic
that was so helpful for me
you are a great programmer
Reply
Asad
May 16, 2019
How to get Recipient Email Address?
Reply
1. Vishal Monpara
  May 16, 2019
  Hello Asad,
  “To” represents recipient and “From” represents sender.
  Regards,
  Vishal Monpara
  Reply
Jan
April 25, 2019
Ok…
Great stuff, problem:
When I use the macro on my Inbox it works just fine, but when I use it on any other folder (subsequent or next to my Inbox) I get an error.
“Run-time error ’91’:
Object variable or With block variable not set
So I am a VBA newbie, but I tried to find the error by running through the code step-by-step.
To me it looks like, that, if I select a different folder than my Inbox, the “folderItem” will not receive any value in the row:
Set folderItem = mailFolderItems.Item(i)
leading to the “msg” not receiving a value (ergo it is “nothing”) which then leads to the error poppong up as soon as I pass the
With msg
line.
Any idea what causes this?
Reply
1. Vishal Monpara
  April 25, 2019
  Hi Jan,
  There is an issue with the code. Once I get time, I will fix it and test it. Main culprit is “If IsMail(folderItem) Then”. It requires Else condition.
  Regards,
  Vishal Monpara
  Reply
Jan
April 25, 2019
Thank you so much this code saved me 2 weeks (or more) of work!!!
Really grateful for this advice.
Any tips/ideas how i can
export Emails from Outlook as .msg in automatically generated folders (for each day one folder subsequent to folders per month subsequent to folders per year)?
Greetings from Germany
Reply
1. Vishal Monpara
  April 25, 2019
  Hello Jan,
  “msg” in this code is of object MailItem. You may use “SaveAs” method for this object to save the item on your disk as per your need. Documentation for this method is available at https://docs.microsoft.com/en-us/office/vba/api/outlook.mailitem.saveas
  Regards
  Vishal Monpara
  Reply
chandru
April 17, 2019
how to get the email attachements date wise …
Reply
1. Vishal Monpara
  April 17, 2019
  Hello Chandru,
  You will need to make the change in the code as per your need. You will be able to save the attachment using https://docs.microsoft.com/en-us/office/vba/api/outlook.attachment.saveasfile function.
  Regards,
  Vishal Monpara
  Reply
Pamela Caraway
April 2, 2019
Is it possible to filter results by the sender’s email address or name?
Reply
1. Vishal Monpara
  April 2, 2019
  Hello Pamela,
  If you know VBA coding, you should be able to make a change to filter for a given email address. If you don’t know VBA coding, export all emails and filter the needed emails using Excel filters.
  Regards
  Vishal Monpara
  Reply
John
March 28, 2019
Vishal,
thanks so much for this!
Would it be possible to alter this script to pull the metadata from a folder somewhere on one’s hard drive, as opposed to an Outlook folder?
Example:
e:\projects\emailtobesorted
Reply
1. Vishal Monpara
  March 31, 2019
  Hello John,
  Unfortunately I don’t know if this script would work (with little modification) or not when you have email files available on a folder.
  Regards
  Vishal Monpara
  Reply
Atindra Kumar
March 14, 2019
Dear Sir
I am new in VBA. I have tried the template to save all the emails to excel 2007 but it does not work properly and not saving all the emails and throwing error. Though some emails are being saved but not all.
Run-Time error 1004
Application defined or object defined error
Please help any one. I will be grateful to you.
Reply
1. Vishal Monpara
  March 14, 2019
  Hello Atindra,
  This error is generic and does not provide exact information of what went wrong. It is not possible to determine the root cause and fix it without having access to the same environment that you are using.
  Regards,
  Vishal Monpara
  Reply
AnonUser
February 26, 2019
Thank you Vishal, it works beautifully 🙂
Reply
Peter
February 6, 2019
Hi Vishal,
Nice tool, is there a way the tool includes directly all subfolders as well?
Reply
1. Vishal Monpara
  February 6, 2019
  Hi Peter,
  You may use objNamespace.Folders property to loop through all available folders. You may find the documentation at https://docs.microsoft.com/en-us/office/vba/api/outlook.namespace.folders
  Regards,
  Vishal Monpara
  Reply
ES
January 22, 2019
What code do I put to get a specific line in the body?
Reply
1. Vishal Monpara
  January 22, 2019
  Hello ES,
  The code already exists in Excel but it is commented so it does not have any effect. Follow the steps given under “How to get Email body?” within this same blog post to get the body text from outlook.
  Thank you
  Vishal Monpara
  Reply
Mohammad Nurihan Bin Salikin
January 2, 2019
Hi Vishal Monpara,
Thanks, it works!
Reply
Jose Luis Romero rayan
September 11, 2018
I have downloaded your code and works fine, however Is there any way to substitue : Set strFolderName = objNamespace.PickFolder, by some sentences?
The point is that I need to check the names of the attachments files from a vba macro, without picking the folder.
I have been exploring the web and I am not able to find out a solution.
Thank uoy very much in advance.
Regards
Reply
1. Vishal Monpara
  September 11, 2018
  Hello Jose,
  You can always hardcode the value of “strFolderName” in that line so it will not show the window to pick the folder name.
  Regards,
  Vishal Monpara
  Reply
Michael
August 14, 2018
Hi,
How would i be able to adapt the code so that new emails will just add to the excel file not replace it?
Thanks
Reply
1. Vishal Monpara
  August 17, 2018
  Hello Michael,
  You may use the following logic to make it work.
  1. You need to get the email only for a certain date range. Date range must not overlap when you run the program on multiple days. This ensures that you are getting only those emails which has never been fetched previously.
  2. Before you start fetching the email, make the start position as the last cell of Excel content
  Regards
  Vishal Monpara
  Reply
Von Rosales
July 25, 2018
Hi Vishal,
You’re a genius! This works really great and I think my department will really benefit from this! I wanted to check with you on how would I be able to only import the emails from the folder I selected from a date that I specify? i wanted to place a Date Field beside the Get Outlook Data button. Is this possible?
Looking forward to your reply, thank you and my dearest regards,
Von Rosales
Reply
1. Vishal Monpara
  July 25, 2018
  Hi Von,
  Yes it is possible. If you or your team can code in VBA, you can create a separate form to get date range and use that date range to filter the messages.
  Regards,
  Vishal Monpara
  Reply
Janarthanan
June 20, 2018
Hi Vishal,
Thanks for sharing this code. I need a clarification from you, can we extract complete body of the email? FYI. the current code is extracting up to 32,767 characters.
Requesting your help on this.
Regards,
M Janarthanan
Reply
1. Vishal Monpara
  June 22, 2018
  Hello Janarthanan,
  I have not explored the option to extract the full body. You may want to explore the VBA code documentation for full body extract.
  Regards,
  Vishal Monpara
  Reply
Luke
June 12, 2018
Hi Vishal
I usually just skim through websites like these, but this excel file and macro was literally the most perfect piece of code for my situation, and it is very much appreciated.
Keep up the good work!
Kind regards
Luke
Reply
Vishal Monpara
May 30, 2018
Hi Alex,
The code converts the date into string. The other alternative is to convert it within the VBA code.
Regards,
Vishal Monpara
Reply
Alex
May 29, 2018
Hi Vishal,
Thank you for sharing your code. This will save me a great deal of time for my use case.
I do have one question regarding the format in which the date is returned. Do you know of a way to convert the format to an acceptable format for excel to read within the macro? Currently the only solution is to convert it manually via a formula of = (cell with date information) * 1.
Regards,
Alex
Reply
Jayakumar Krishnamoorthy
March 16, 2018
Hi Vishal,
I want to filter the emails of specific data range received between two dates and time and move it to outlook folder from specific email address. is that possible to do it on the above code.
Thanks
Jay
Reply
1. Vishal Monpara
  March 16, 2018
  Hello Jayakumar,
  Whatever you mentioned is possible if you know VBA programming. Instead, I would suggest to use Outlook Rules as it is quick and easy to create/use/update as per your need. Here is a link on how to perform this task. Move Outlook emails of specific date range to a folder
  Regards,
  Vishal Monpara
  Reply
Deepak Sharma
March 14, 2018
Thanks for your reply Vishal.
Actually, whenever there are more than 100 emails it is giving this error but for lesser number it is working fine….
Sometimes it’s working fine on numerous emails as well but sometimes it is giving error on even 1 mail.
Could you please advise why is it so.
Reply
1. Vishal Monpara
  March 16, 2018
  Hello Deepak,
  I had a success getting thousands of emails in a single run so unless I can replicate the issue on my end, it is difficult to find the root cause.
  Regards,
  Vishal Monpara
  Reply
Deepak Sharma
March 14, 2018
Hi Vishal,
It was working fine a few minutes back but just now ,i don’t know what happened,
I am getting Run Time error 91, (Object Variable or with Block Variable not Set) in
with msg
tempString(i + startRow, 1) = .BCC
Please help
Reply
1. Vishal Monpara
  March 14, 2018
  Hello Deepak,
  This is a generic error from Excel and it is difficult to find out the root cause without looking at the current state of the file. You may want to start from the scratch to see if it fixes the issue.
  Thank you
  Vishal Monpara
  Reply
quim
February 16, 2018
Hi Vishal,
Thank you so much for this information. I would like to know if it is possible to have the same items list but for more than one subfolder.
My folders structure have 3 levels, and going 1 by one is a waste of time, if you could help me, I would be appreciated.
Best regards,
Quim
Reply
1. Vishal Monpara
  February 17, 2018
  Hi Quim,
  You need to modify the code and hard code the values of folders. Use “MsgBox objNamespace.PickFolder, vbOKOnly” to show you the folder name and use that name for hardcoding.
  Regards,
  Vishal Monpara
  Reply
Vishal Shetty
February 14, 2018
Hi Vishal,
Great Code . Thanks for the info.
I had a question for you, and a check if it is feasible or not – can we get the outlook property from Outlook to Excel using VBA. Specifically, I need the “City” of the sender which I can see on the Lync under ” Outlook Properties” to be exported to excel as one of the column Header.
Thanks again.
Reply
1. Vishal Monpara
  February 15, 2018
  Hi Vishal,
  I haven’t confirmed but I assume that the Lync information comes from Active Directory. Once you have From address, you may query the Active Directory to find the information. Alternatively, you may also search for that contact within Outlook Contact (locally stored within Outlook and not Active Directory) and find the needed information.
  Regards,
  Vishal Monpara
  Reply
Vishal Monpara
December 5, 2017
Hi Richard,
I have updated the post to reflect the steps to uncomment the source code and extract email body.
Thank you
Reply
Richard Latimer
November 28, 2017
Hi Vishal,
Gosh, you are talented.. Thank you for the code. it works just fine for my needs however, you mentioned that you commented out the code for the body information. I actually need the body information. is there a way to have that come into the spreadsheet as well.
Thank you again, Vishal.
Rich Latimer – Investments Unit American Red Cross
Reply
Vishal Monpara
June 26, 2017
Hi Amit,
You may use msg.SentOn property to filter the data based on the date range.
Reply
Amit
June 26, 2017
Hi Vishal – Thanks for this mailbox data extraction macro. I hve around 10000+emails in my inbox, is there a possiblity to put up a date range on this macro so that I can extract data for a date range as per my need?
Thanks in advance for your help!
Amit
Reply